What are we using the project schedule app to do?
(This article is NOT to explain what the project schedule is - this article is to describe how we select the suitable apps to manage our projects).
You are leading a team for a project (or you are leading yourself for a personal project).
Every day when the team members are in the office, they have a guide to know what to do today. For example, John knows his work is “Task 1” today.
Moreover, if John can not complete “Task 1” by schedule, Joyce will not be able to execute “Task 3” tomorrow to follow the plan.
If John can’t follow the schedule to complete “Task 1” by today, the project manager should (lead the team to) re-schedule the plan. After re-scheduled, when the team members are in the office tomorrow, the team has an updated reasonable schedule to follow. (We don’t mean the team needs to re-schedule every day, it’s up to the process your organization is using. And this is also another example of why we don’t recommend scheduling the tasks in a short duration. In essence, QuickPlan does not support hour duration).
The preceding example shows that a project schedule is a guideline for your team to execute the project. Doing work means effort and cost, and the accuracy should be balanced well.
So you are scheduling the project by defining the tasks:
Moreover, you are leading the team to make the schedule be always reality:
Let’s guess the roadmap as following:
Do NOT use the project schedule app to manage product/business roadmap and high-level project plan, you can use the roadmap app (or MS Powerpoint, or a drawing app) to create the roadmap plan.
I have a project with years of duration, can I use QuickPlan to plan the project.
My boss does not agree to split the project into sub-projects.
I need a tool to manage all types of tasks for my project.
For example, a typical todo task: John, please send the finance report to the customer by the end of this week.
Compare Calendar with TODO, the calendar is more close to a project schedule. However, normally a calendar is not a project schedule. You may find that the calendar maintains fewer task aspects than the project schedule.
QuickPlan will not support to sync with calendar app.